Accounting financial statements of non-profit organizations: when and what we submit. What reports must be submitted by non-profit organizations? A report on financial results is submitted by a public organization

The relevance of the proposed manual lies in the fact that it is a detailed reference book on the accounting of a non-profit organization. This publication reveals the most significant aspects of accounting for income and expenses associated with business activities, as well as forms and methods of accounting for non-profit organizations and other equally important issues. The proposed manual is intended for accountants and managers of non-profit organizations, and can also be useful to teachers and students of economic universities.

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The given introductory fragment of the book Accounting in non-profit organizations (V. I. Radachinsky, 2009) provided by our book partner - the company liters.

Chapter 4. Financial statements of non-profit organizations

4.1. Concept and forms of financial statements of non-profit organizations

Financial statements, as the final stage of the accounting process, is a set of indicators and analytical data about the property and financial position of the organization and the results of its economic activities for the reporting period.

The Federal Law of the Russian Federation “On Accounting” dated November 21, 1996 No. 129-FZ (as amended on November 3, 2006) obliges the preparation of financial statements based on synthetic and analytical accounting data.

Non-profit organizations and their structural divisions that do not carry out entrepreneurial activities and, apart from disposed property, do not have turnover in the sale of goods (works, services), establish a simplified composition of annual financial statements. In this case, financial statements are presented only once a year based on the results of the accounting year, consisting of:

1) balance sheet (form No. 1);

2) profit and loss statement (form No. 2);

3) a report on the intended use of the funds received (form No. 6).

A report on the intended use of funds received is a special form used only by non-profit organizations that exist at the expense of targeted funds. Funds for intended use are reflected in Form No. 6. For the following groups of expenses:

1) expenses for targeted activities;

2) expenses for maintaining the management apparatus;

3) expenses for the acquisition of fixed assets, inventory and other property.

If the amount of expenses exceeds the amount of income, the difference is shown as the balance of funds at the end of the reporting period in parentheses; an explanation on this issue is given in the explanatory note.

According to the procedure for drawing up and generating financial statements in a simplified form, an explanatory note is not provided in this case.

Non-profit organizations are required to submit reports to extra-budgetary funds of the Russian Federation on the unified social tax in the context of social funds. The deadlines for submitting reports are set by extra-budgetary funds independently. The forms and deadlines for submitting reports are the same for all types of organizations. Reports to the pension fund, social insurance fund, compulsory medical insurance fund for the payment of the unified social tax, report on funds for the implementation of compulsory social insurance against industrial accidents and occupational diseases, information on the fulfillment of established quotas and cash flows.

Non-profit organizations prepare statistical reports and submit them to statistical authorities within the established time frame.

For certain non-profit organizations, a special procedure has been established for the preparation and presentation of reports. Currently, there is an increase not only in the quantitative composition of the non-profit sector of the economy, but also in the expansion of the scope of activities of institutions of this form of management. Unfortunately, Russian legislation does not have time to record and reflect this rapid process. Strict regulation is required, and even codification (creation of a consolidated regulatory act) of the entire sphere of activity of organizations in the non-productive sector of the economy.

In case of failure to comply with the reporting deadlines or failure to submit them, penalties will be applied to the violators. Avoidance of a mandatory audit or obstruction of its implementation is settled in court with the imposition of penalties, based on the decision of the arbitration court on claims brought against the prosecutor's office and the bodies exercising financial control (Federal Treasury, State Tax Service, etc.).

4.2. Requirements for the preparation and disclosure of financial statements

Accounting statements must provide a true and complete picture of the financial position of the organization, the financial results of its activities and changes in its financial position. Financial statements prepared on the basis of the rules established by regulatory acts on accounting are considered reliable and complete.

If there is insufficient data to form a complete picture of the financial and economic activities of the organization and changes in its financial position, based on Order of the Ministry of Finance of the Russian Federation dated July 6, 1999 No. 43 n “On approval of the Accounting Regulations “Accounting Statements of the Organization” PBU 4 /99”, the organization includes relevant additional indicators and explanations in its financial statements.

When preparing financial statements, the organization must ensure the neutrality of the information contained in it, i.e., exclusively unilateral satisfaction of the interests of some groups of users of the financial statements over others. Information is not considered neutral if, by means of selection or presentation, it influences the decisions and evaluations of users in order to achieve predetermined results or consequences.

The organization's financial statements must include performance indicators for all branches, representative offices and other divisions, including those allocated to separate balance sheets.

In exceptional cases (for example, when the type or nature of activity changes), changes to the accepted content and forms of financial statements are allowed. The organization must provide confirmation of the validity of each such change. The material change must be disclosed with an indication of the reasons that caused the change.

When preparing financial statements for the reporting year, the reporting year is the calendar year from January 1 to December 31 inclusive.

The first reporting year for newly created organizations is considered to be the period from the date of their state registration of the organization to December 31 of the corresponding year, and for organizations created after the first of October - to December 31 of the following year.

When reporting under the simplified system, the annual financial statements do not include: Form No. 3 “Report on Changes in Capital”, Form No. 4 “Cash Flow Statement”, Form No. 5 “Appendix to the Balance Sheet”.

Accounting statements are signed by the head and chief accountant of the organization.

The following data must be present on the financial reporting forms submitted by the organization to the appropriate addresses:

1) name of the component part;

2) an indication of the reporting date or reporting period for which the financial statements were prepared;

3) organization (the full name of the legal entity is indicated (in accordance with the constituent documents registered in the prescribed manner)).

4) taxpayer identification number (TIN);

5) type of activity;

6) organizational and legal form/form of ownership (indicated according to the classifier of organizational legal forms of economic entities (KOPF) and ownership code according to the classifier of forms of ownership (KOF));

7) unit of measurement (the format for presenting numerical indicators is indicated: thousand rubles - OKEI code 384; million rubles - OKEI code 385);

8) address (the full postal address of the organization is indicated);

9) date of approval.

The organization may provide additional information accompanying the financial statements if the executive body considers it useful for interested users. It reveals the dynamics of the most important economic and financial indicators of the organization’s activities over a number of years. In terms of non-profit organizations, activities in the field of research and development work are disclosed; environmental measures and activities in the field of improvement (improvement) of the healthcare system; in the field of socio-cultural and moral development of society and other information.

4.3. Reporting of non-profit organizations carrying out entrepreneurial activities

Institutions of the non-profit sector of the economy conducting production and other economic activities, in order to receive sales revenue and make a profit, must use a more expanded version of reporting.

When filling out the profit and loss statement (form No. 2), you should be guided by the Accounting Regulations “Income of the Organization” PBU 9/99, approved by Order of the Ministry of Finance of Russia dated 05/06/1999 No. 32n (as amended on 09/18/2006 and the Regulations on accounting “Expenses of the organization” PBU 10/99, approved by Order of the Ministry of Finance of Russia dated 05/06/1999 No. 33n (as amended on 09/18/2006)

All data in Form No. 2 is shown on an accrual basis from the beginning of the year to the reporting date. The report must characterize the financial results of the organization for the reporting period.

In the income statement, income and expenses are shown with a division into ordinary and extraordinary. The report must contain the following numerical indicators:

1) proceeds from the sale of goods, products, works, services minus value added tax, excise taxes, etc. taxes and mandatory payments;

2) cost of goods, products, works, services sold (except for commercial and administrative expenses);

3) gross profit;

4) business expenses;

5) administrative expenses;

6) profit/loss from sales;

7) interest receivable;

8) interest payable;

9) income from participation in other organizations;

10) other operating income;

11) other operating expenses;

12) non-operating expenses;

13) profit/loss before tax;

14) income tax and other similar mandatory payments;

15) profit/loss from ordinary activities;

16) extraordinary income;

17) extraordinary expenses;

18) net profit (uncovered loss).

For a real assessment of the financial and economic position of the organization, its activities, and solvency, explanations are attached to the balance sheet.

A new structure of subaccounts has been introduced to account 90 “Sales” and their components both when presenting interim and annual financial statements.

Account 90 provides for the opening of the following sub-accounts:

1) “Revenue”;

2) “Cost of sales”;

3) “Value added tax”;

4) “Excise taxes”;

5) “Profit (loss) from sales.”

If the organization is a payer of export duties, then an additional subaccount “Export duties” is opened. In the same way, it is allowed to open sub-accounts to account for taxes and funds for second-order purposes.

The report must show expenses for those types of income that exceed 5% of the total income for the reporting period.

The article “Revenue (net) from the sale of goods, products, works, services (minus value added tax, excise taxes and other similar payments)” shows the proceeds from the sale of products and goods, receipts from ordinary activities recognized by the organization in accounting .

The article “Cost of goods, products, works, services sold” reflects the recorded costs for the production of products, works, services in the share related to the products, works, services sold in the reporting period.

The item “Commercial expenses” reflects costs associated with the sale of products, as well as distribution costs. Data for this article show the level of costs associated with the sale of products (works, services) both from manufacturers and from organizations engaged in trading activities.

The article “Gross profit” is used in the calculation of a number of indicators for the needs of cost management and pricing.

It should be taken into account that when a non-profit organization prepares a profit and loss statement, items that do not contain significant data for assessing the financial results of activities (or there is no information due to the lack of facts of economic activity for these items), the organization may not fill out.

Rules for preparing summary (consolidated) reporting in Russia

Non-profit institutions, as already noted, may have their own representative offices, branches and other structural units. In this case, there is a need to prepare general (consolidated) reporting for the entire institution.

Consolidated financial statements is a set of indicators reflecting the financial position as of the reporting date and financial results for the reporting period of a group of related organizations that have deposits in subsidiaries and affiliates. It is formed in accordance with the Methodological recommendations for the preparation and presentation of consolidated financial statements, approved by Order of the Ministry of Finance of Russia dated December 30, 1996 No. 112 “On Methodological recommendations for the preparation and presentation of consolidated financial statements” (as amended on May 12, 1999)

Organizations with branches, representative offices and other structural units, including those allocated to a separate balance sheet, must include indicators of their activities in their financial statements. By adding up these indicators of the parent organization and the activities of branches and representative offices, a single accounting report is formed.

The accounting legislation establishes the following provisions:

1) an enterprise is considered a subsidiary if another company, called the parent company, has the opportunity to determine decisions made by the subsidiary;

2) the subsidiary has its own charter and is a legal entity, not liable for the debts of the parent organization;

3) a business company is considered dependent if another company (parent) has more than 20% of the voting shares of the joint-stock company or 20% of the authorized capital of a limited liability company.

Principles for compiling consolidated reporting:

1) if the parent organization has subsidiaries and dependent companies at the same time, free financial statements are compiled by combining the indicators of the financial statements of the parent organization and subsidiaries and including data on participation in dependent companies;

2) the financial statements of the subsidiary are combined into consolidated financial statements if the following facts exist:

a) the parent organization owns more than 50% of the voting shares of the joint-stock company or more than 50% of the authorized capital of the limited liability company;

b) the parent organization has the opportunity to determine the decisions made by the subsidiary in accordance with the agreement concluded between them;

3) the parent organization has the right to supplement the standard forms with data necessary for users of the consolidated financial statements (numerical indicators about individual assets, liabilities and business transactions should be made separately in the consolidated financial statements; if such indicators are not significant, then they are reflected in the total amount);

4) the reliability of the preparation and compliance with the procedure for submitting consolidated financial statements is ensured by the head of the parent organization;

5) the volume, procedure, and deadlines for submitting financial statements to subsidiaries are established by the parent organization;

6) the settlement of financial relations between the parent organization and subsidiaries is carried out before the preparation of consolidated financial statements;

7) preparation of consolidated financial statements is carried out in accordance with the rules for combining the indicators of the financial statements of the parent organization and subsidiaries into consolidated financial statements;

8) when preparing consolidated financial statements, it is necessary to use a unified accounting policy in relation to similar items of property and liabilities, income and expenses of the financial statements of the parent organization and subsidiaries;

9) the need to recalculate currency items for inclusion in the consolidated financial statements of a subsidiary compiled in foreign currency;

10) free financial statements combine the financial statements of the parent organization and subsidiaries, compiled for the same reporting period on the same date.

4.4. Reporting of non-profit organizations to the tax authority

The composition and procedure for submitting tax reporting of non-profit organizations depends on the nature of the activity it carries out. Any activity of an institution of a non-profit sector of the economy that does not contradict the legislation of the Russian Federation and the charter of this organization cannot be taxed, except for those cases when a non-profit organization, in addition to its main activity, carries out business activities related to making a profit. In the latter case, the organization has objects of taxation. For such objects, the organization must pay taxes in accordance with tax legislation, reflect the relevant information in reporting documents and submit them to tax and other financial control authorities.

In the event of an object of taxation, calculations for taxes and other mandatory payments are submitted to the state tax authority. A tax return is submitted for the taxes that the non-profit organization is obliged to pay in accordance with the tax legislation of the Russian Federation. Information on current and foreign currency accounts opened in credit institutions is submitted to the State Tax Inspectorate on the 1st day of the month following the reporting quarter.

4.5. Reporting of non-profit organizations to state and municipal authorities (on the use of targeted funds)

Financial resources are allocated from local budgets or the budget of the Russian Federation to carry out certain socio-economic, scientific research, cultural, educational, sanitary-epidemiological and other activities and programs.

Control over the use of these targeted funds is carried out by state and local government bodies specifically authorized for this purpose. According to the Decree of the President of the Russian Federation “On measures to ensure state financial control in the Russian Federation” dated July 25, 1996 No. 1095 (as amended on July 25, 2000, July 18, 2001), it is necessary to conduct comprehensive audits of the receipt and expenditure of budget funds at enterprises, institutions and organizations using funds from the Federal budget.

Funds spent for purposes other than their intended purpose and income received from their use are subject to reimbursement according to the instructions of the relevant state financial control bodies within one month after the detection of these violations.

Non-profit organizations can receive funds and material assistance from interested parties (legal and physical): grants, property, etc. Such assistance is targeted. In this case, the non-profit organization has the task of accounting for the funds provided.

A non-profit organization draws up an estimate of income and expenses for the envisaged types of activities. It is mandatory to prepare a report on the implementation of the estimate and submit it to the organization that allocated funds for targeted activities.

Internal reporting

It is developed independently and used to analyze the efficiency of using the organization's resources. Internal reporting is a very important element of control, especially if a non-profit organization has structural divisions. In this case, control plays a broad role in the activities of the institution, helps to identify and independently suppress errors, abuses and other undesirable phenomena that negatively affect the entire economic activity of this organization.

Considering the fact that many organizations in the non-profit sector of the economy do not have internal control systems, it can be assumed that the emergence of such systems can significantly improve the organizational management system of the institution and contribute to the formation of more reliable reporting.

Tax period is the year (Article 285 of the Tax Code of the Russian Federation),

B. VAT if there are movements on the account

You need to submit your VAT return in an updated form. Taxpayers, including those who are tax agents, as well as persons specified in clause 5 of Art. 173 of the Tax Code of the Russian Federation, are required to submit a corresponding tax return to the tax authorities at the place of their registration on time no later than the 20th day of the month following the expired tax period.

Tax period for VAT is a quarter (Article 163 of the Tax Code of the Russian Federation).

D. 2-NDFL and 6-NDFL, if no payments were made to employees for the entire year

Even if an NPO does not carry out activities, it still retains a governing body, for example, a chairman. Usually in this case the chairman works without pay. But as our practice shows, non-payment of wages can cause claims from the inspection authorities. In this situation, we recommend concluding.

If persons working in an NPO do not receive wages or remuneration under civil contracts, then 2-NDFL and 6-NDFL reports do not need to be submitted (clause 2 of Article 230 of the Tax Code of the Russian Federation (clause 2 of Article 230 of the Tax Code of the Russian Federation).

But if an organization is afraid that its account may be blocked due to failure to submit zero reports, then it can be sent to the Federal Tax Service with a notification that the NPO is not a tax agent, and therefore should not provide 6-NDFL calculations.

D. Declaration of corporate property tax, land and transport tax

An organization that does not have property recognized as an object of taxation does not submit a declaration. Only taxpayers must submit a tax return for property tax, land and transport tax (Article 386 of the Tax Code of the Russian Federation, paragraph 1 of Article 388 of the Tax Code of the Russian Federation and paragraph 1 of Article 357 of the Tax Code of the Russian Federation).

E. Information on the average number of employees

If an NPO did not carry out work, this does not relieve it from the need to submit information. According to paragraph 3 of Art. 80 of the Tax Code of the Russian Federation, the taxpayer submits to the tax authority no later than January 20 of the current year information on the average number of employees for the previous calendar year in the form approved by order of the Federal Tax Service dated March 29, 2007 N MM-3-25/174@.

G. Accounting statements

The obligation to send financial statements to the tax authority at the location of the organization is fixed pp. 5 p. 1 art. 23 Tax Code of the Russian Federation. The annual accounting (financial) statements of a non-profit organization consist of a balance sheet, a report on the intended use of funds and appendices to them (clause 2 of article 14 of the Federal Law of December 6, 2011 No. 402-FZ). Reporting is submitted to the tax authority at the location of the organization on time no later than three months after the end of the reporting year. Non-profit organizations that had no income or expenses during the reporting period can submit a zero report.

2. PENSION FUND

A. Form RSV-1 (since 2017, administrator of the Federal Tax Service)

Each policyholder must submit a calculation in form RSV-1 at the end of the reporting and settlement period (clause 1, part 9, article 15 of Law No. 212-FZ of July 24, 2009), even if there was no activity. The Ministry of Labor believes that such an obligation remains, even if the policyholder does not make payments to individuals. In other words, the obligation to provide reporting is bound by the status of the policyholder. An insurer is considered to be a person who employs people under an employment contract or who pays insurance premiums for persons working under a civil contract (Article 5 of the Federal Law of July 24, 1998 N 125-FZ). If there are no such people, then it is logical to assume that there is no obligation to provide reporting.

We sent inquiries to the Pension Fund and the Ministry of Labor regarding the case of the NGO “Mothers of the Kumya Region”, where the only permanent employee did not receive any salary, essentially performing volunteer work. The pension fund filed claims against the organization.

In response to our requests, as a general rule, it is necessary to conclude an employment contract with the chairman of the NPO. However, he did not rule out the possibility of selflessly performing work, providing services, or providing other support within the framework of civil law. The Ministry of Labor also emphasized that “the conditions for the implementation of these works can be enshrined in a civil contract.” Thus, the Ministry of Labor did not rule out the possibility of concluding not an employment contract, but a contract for the gratuitous performance of services with the chairman. At the same time, the Ministry of Labor mentioned this possibility in passing, which indicates that the issue has not been thoroughly worked out at the ministry level. That is, in order to avoid claims from the Pension Fund, it is better to send a zero calculation.

B. Form SZV-M

A monthly report in the SZV-M form is submitted to the pension fund and contains a list of all employees. In the absence of activity and when concluding a civil contract with the chairman on the free performance of their duties, in our opinion, it is not necessary to submit this monthly report.

The Pension Fund of the Russian Federation indicated in its letter: the question of the need for public associations that are policyholders of compulsory pension insurance to submit reports in the SZV-M form depends on the fact of the presence or absence of labor or civil relations between public associations and their participants, based on labor or civil contracts for payments under which insurance contributions for compulsory pension insurance are calculated and paid to the Pension Fund. In the absence of such formalization of relations, public associations do not submit reports in the SZV-M form for such persons.

Please note that in this letter the Pension Fund indicates that “for such persons” there is no need to submit reports. But he does not write that reports do not need to be submitted at all. Therefore, in this case it would be better to send zero reporting.

3. SOCIAL INSURANCE FUND

A. Form 4-FSS

The situation with reporting to the Social Insurance Fund is the same as with reporting to the Pension Fund of the Russian Federation. If there is a manager who works for the benefit of the organization for free, then we recommend concluding an appropriate civil law agreement. If you are guaranteed not to have any claims from the Social Insurance Fund, then it is better to submit a zero report. Please note that as of January 1, 2017, a new form for passing 4-FSS was introduced.

B. Confirmation of the main activity

Lack of activity does not relieve the obligation to confirm the main type. To do this, before April 15, you must submit to the FSS:

application for confirmation of the main type of economic activity;
certificate confirming the main type of economic activity;
a copy of the explanatory note to the balance sheet for the previous year.

4. Rosstat

Organizations must submit annual financial statements to Rosstat. As we indicated above, the annual accounting (financial) statements of a non-profit organization consist of a balance sheet, a report on the intended use of funds and appendices to them (clause 2 of article 14 of the Federal Law of December 6, 2011 No. 402-FZ).

Moreover, Russian legal entities, including NPOs, obliged provide primary statistical data to Rosstat. You can find out more about what data this is and when it needs to be submitted by filling out the form on the website http://statreg.gks.ru/. As a rule, each organization needs to submit a dozen forms, and at different times.

5. Ministry of Justice of the Russian Federation

The legislation defines different reporting compositions for

public associations
all other NPOs
NPOs included in the register of non-profit organizations performing the functions of a “foreign agent”.

A. Public associations

Even if there was no activity, you need to submit a report on form OH0003 and a letter of continuation of activity,

B. Other NPOs (except “foreign agents”)

There are two options here. The first is intended for NPOs that have at least one of the following criteria:

the founders (participants, members) are foreign citizens and (or) organizations or stateless persons,
for the previous year there were receipts of property and funds from foreign sources,
over the previous year, the receipt of property and funds of non-profit organizations (from any sources) amounted to over three million rubles.

Such organizations submit a report in form OH0001 and in form OH0002. The report is posted on the website of the Ministry of Justice of Russia at http://unro.minjust.ru/ Deadline: April 15 of the year following the reporting year.

The second option is intended for non-profit organizations that do not have any of the above criteria. In this case, the NPO places on the website of the Ministry of Justice a statement/notice about the continuation of activities, as well as statement that the NPO does not have any of the above criteria. Deadline: April 15 of the year following the reporting year.

The charitable organization additionally submits to the Russian Ministry of Justice a report on its activities containing information about:

financial and economic activities, confirming compliance with the requirements of the law regarding the use of property and expenditure of funds of a charitable organization;
the personal composition of the highest governing body of a charitable organization;
the composition and content of the charity programs of the charitable organization (list and description of these programs);
the content and results of the activities of the charitable organization; violations of the requirements of the above law, identified as a result of inspections carried out by tax authorities, and measures taken to eliminate them.

The annual report is submitted in person (through a representative) or by mail to the territorial body of the Ministry of Justice of Russia no later than March 31 of the year following the reporting year.

B. NPOs are “foreign agents”

Submit the following reports on time:

a report on its activities, on the personnel of the governing bodies - once every six months, no later than the 15th day of the month following the end of the six months (January 15, July 15);
report on the purposes of spending funds and using other property, including those received from foreign sources, and on the actual expenditure and use of funds and other property received from foreign sources - quarterly, no later than the 15th day of the month following the end of the quarter (15 January, April 15, July 15, October 15);

Letter of the Pension Fund of the Russian Federation dated July 13, 2016 No. LCh-08-26/9856 “On sending clarifications on the provision of monthly reports”

clause 3 of the Regulations on the conditions for mandatory provision of primary statistical data and administrative data to subjects of official statistical accounting, approved. Decree of the Government of the Russian Federation dated August 18, 2008 N 620

As a general rule, a nonprofit organization does not prepare financial statements. This follows from the law on accounting, however, in some cases, a non-profit organization is obliged to draw up and submit a report on financial results to the tax authority. This occurs when a non-profit organization has received income that does not fall under the concept of targeted financing or targeted revenues for the maintenance of a non-profit organization, which are given in Article 251 of the Tax Code - “Income not taken into account when determining the tax base.”

A report on the intended use of funds does not provide a complete picture of the financial position of a non-profit organization, financial performance and changes in financial position. Without interested users of financial statements knowing the indicators of income received, it is impossible to assess the financial position and financial results of a non-profit organization.

As stated in information letter No. PZ-10/2012 of the Ministry of Finance of the Russian Federation published on December 4, 2012, if in the reporting year a non-profit organization received income from entrepreneurial and other income-generating activities, it is required to prepare a statement of financial results. The amount of income generated by a non-profit organization is significant.

Paragraph 18 of Section 5 “Disclosure of Information in Financial Statements” of PBU 9/99 “Income of the Organization” states the following: “Revenue, other income, revenue from goods, works, services, amounting to 5 percent or more of the total income of the organization for the reporting period , are shown for each type separately.” For this PBU, the organization’s income recognizes an increase in economic benefits as a result of the receipt of assets, cash, other property and the repayment of liabilities that lead to an increase in capital. The receipt of targeted funds does not increase capital.

The information letter of the Ministry of Finance No. PZ-1/2011 states that a non-profit organization, based on its operating conditions, as well as the requirements of the legislation of the Russian Federation, independently decides on the materiality of a particular indicator, taking into account its assessment and the nature of the specific circumstances of its occurrence. The level of materiality of the indicator is fixed in the accounting policy.

The accounting policy not only indicates the level of materiality (for example, 5%), but also determines the value from which this 5% is calculated so that the calculation principle is clear to everyone, including auditors. In the explanatory note, indicate the procedure for calculating the materiality of the indicator. But do not forget that there are other forms of reporting that detail the financial result, so you should not make this indicator very low.

When assessing the materiality of financial reporting indicators that are subject to separate presentation, an amount that is more than 10 percent of the corresponding section of the balance sheet for the reporting period is considered material.

An indicator is considered significant if it exceeds 10% of the balance sheet currency (line 1600 or 1700 of the balance sheet).

An indicator is considered significant if it exceeds 10% of the “Targeted financing” section of the balance sheet as of the reporting date.

The indicator is considered significant and is presented separately in the balance sheet and income statement. Non-disclosure of the indicator affects the economic decisions of interested users made on the basis of reporting information. When detailing financial reporting items, an amount of 10% or more of the reporting item is considered significant.

How not to write definitions of the materiality of an indicator:

An indicator of more than 5% is considered significant.

When assessing the materiality of financial reporting indicators that are subject to separate presentation, an amount is considered significant if its ratio to the total of the relevant data for the reporting period is at least 5 percent.

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Accounting statements of NPOs are unified forms that disclose information about the results of the entity’s activities. In this article, we will look at how financial statements for 2019 are prepared in non-profit institutions, and what legislative acts establish the key rules.

Who are NPOs

NPOs, or non-profit organizations, are economic entities whose main purpose is to perform socially significant functions and programs. But making a profit for this category of organizations is far from the first place. The concept and key features of the activity are enshrined in Federal Law dated January 12, 1996 No. 7-FZ (as amended on July 29, 2018).

However, despite their special status, like other economic entities, non-profit organizations are required to submit reports on the results of their activities. Moreover, such information will have to be submitted not only to the Federal Tax Service, but also to its founders, to territorial statistical bodies, as well as to the Ministry of Justice. Please note that it is NPOs that are required to report to the Russian Ministry of Justice. For example, such obligations are not provided for budgetary institutions or commercial firms.

What kind of reporting do NPOs submit?

The reporting of non-profit organizations should be divided into separate groups:

Tax - these are forms that are intended for the Federal Tax Service. Main goal: providing information to verify the correctness, completeness and timeliness of calculation and payment of tax payments. In simple words, these are declarations, advance calculations, certificates and explanations that allow tax authorities to check whether the company calculated the tax correctly and paid it in full to the budget, whether it correctly interpreted the legislation, and whether it lawfully took advantage of benefits, deductions and privileges.
Insurance is information that discloses information about accrued and paid contributions in favor of insurance coverage for working citizens. This category of information is personalized information. That is, the report reveals the amount of insurance premiums accrued in relation to each employee of the company.
Statistical is statistical reporting information that is systematically requested by territorial statistical bodies. This group of reports reveals almost all of the company’s performance indicators: production, labor resources, consumption, wages, working hours and much more. The composition of statistical reporting is quite large and is determined for each subject individually.
Financial or accounting statements are data that disclose information about the financial position of the entity, the value of assets and the volume of liabilities assumed, and also characterizes the actual results of the organization’s activities. Analysis of reports in this category allows you to make management decisions.

We will talk about financial statements in this article.

Legal regulation of financial reporting

When preparing financial statements, an accountant of a non-profit organization should be guided by the following regulations:

Order of the Ministry of Finance of the Russian Federation dated July 29, 1998 No. 34n.
Order of the Ministry of Finance of the Russian Federation dated July 6, 1999 No. 43n.
Order of the Ministry of Finance of the Russian Federation dated October 31, 2000 No. 94n.
Order of the Ministry of Finance of the Russian Federation dated July 2, 2010 No. 66n.

When applying the rules of the above legislative acts, one should remember the features of non-profit organizations established by the Civil Code of Russia.

Firstly, NPOs were created not for the purpose of making a profit, but to achieve socially significant indicators, but they can conduct business activities if this is required to achieve their goals.

Secondly, non-profit enterprises do not have the right to distribute the income (profit) received between participants, founders, and owners, but direct it to achieve their goals.

Thirdly, on the basis of PBU 4/99, the financial statements of an organization (non-profit) should not contain information about the presence and changes in the authorized (share), reserve and other components of the organization’s capital.

Features of accounting and preparation of financial statements

Non-profit institutions, like other organizations, are required to keep accounting records in the prescribed manner (Law No. 402-FZ). Business transactions reflecting the activities of the enterprise are subject to reflection in primary documentation and registration journals. Financial reports are generated based on accounting data. Features of accounting, annual financial statements, as well as methods for creating and detailing the accounting records of non-profit organizations must be reflected in the accounting policy.

It is unacceptable to conduct accounting without an approved accounting policy. In simple words, without defining the main aspects and rules for reflecting and accounting for business transactions, it is impossible to achieve completeness, reliability and timeliness of data reflection. And therefore, it does not seem realistic to prepare truthful financial statements.

Please note that accounting in NPOs, as in other categories of Russian organizations, is carried out exclusively in rubles. Even if the transaction was carried out in foreign currency, it must be converted into rubles. In this case, you should be guided by the basic rule of recalculation. That is, the operation is converted into rubles at the rate established by the Central Bank of Russia on the date of the operation. If determining the exchange rate is impossible or problematic, then a new procedure for conversion using the cross rate should be applied. However, it is impossible to record a transaction in foreign currency. Consequently, accounting records cannot contain information and indicators calculated in foreign currencies.

Composition and structure of reporting forms

As we noted earlier, the annual financial statements for 2019 for the enterprise are defined in Order of the Ministry of Finance No. 66n. This regulatory legal act establishes six reporting forms that will have to be filled out at the end of the calendar year. So, the financial statements of NPOs include:

The balance sheet is the basis of financial reporting. A key document reflecting the value expression of the assets, capital and liabilities of the entity. The form is divided into two parts: passive and active. The active side of the balance sheet discloses information about the value of fixed assets, inventories, and financial instruments at the disposal of the company. The passive part of the balance sheet characterizes the sources of formation of assets, that is, the monetary expression of capital (authorized, additional, reserve), assumed liabilities (accounts payable, borrowed capital) and so on is indicated. The key rule of the balance sheet is that assets and liabilities must be equal.
The income statement is the second most important form of financial reporting. Reflects the actual result of the company's activities. The structure of the document provides for filling in indicators not only for the reporting period (year), but also for the two previous ones. This feature allows for a comparative analysis of the enterprise’s activities by year.
The statement of changes in capital discloses information about all capital movements that occurred during the reporting period. The information is filled out in the context of economically significant indicators, based on accounting data, for the full financial year.
The cash flow statement details the flow of a business's financial assets. The structure of the form provides for the possibility of conducting a comparative analysis of the indicators of the reporting period and previous years (two previous calendar years).
The report on the targeted use of funds provides information on the amount of targeted revenues (subsidies, grants, subsidies and other funds), as well as data on their use. Moreover, information about use is disclosed in the context of target areas. Filled out for the reporting and previous years.
An appendix to the balance sheet is an explanatory note, as well as a set of forms and tables that reveal individual indicators about the activities, structure, and property assets of the enterprise. An explanatory note is a text description of the indicators of the reporting forms. Please note that if there are any discrepancies in the accounting statements, these circumstances should be disclosed in as much detail as possible in the explanatory note.

Current forms are in a separate material. For each report form, a brief commentary on how to fill it out is given, as well as current forms: financial statements forms 1 and 2, a sample for them and other reports are available for download.

Simplified accounting reporting

NPOs, like other types of organizations defined in Law No. 402-FZ, have the right to conduct accounting in a simplified way. For “simplified” people, a shortened list of reports is provided.

However, not every NPO can be considered lucky enough to be eligible for simplified forms. Legislators have approved special conditions for economic entities that can be considered “simplified”. Check to see if your company is one of these. So, all three conditions must be met:

The organization's headcount should not exceed 100 people for the previous year. How to correctly calculate the population indicator is indicated in Rosstat Order No. 739 dated December 30, 2014.
The share of participation in the authorized capital does not exceed the established standards. For public sector organizations, this indicator cannot be more than 25% of the capital of the non-profit organization, for foreign entities - no more than 49% of the capital of the non-profit organization.
Income from business activities - no more than 800 million. A similar volume limitation is established for the residual value of assets - it cannot exceed RUB 800 million.

If the NPO meets the above conditions, then it has the right to conduct simplified accounting. However, this provision will have to be fixed in the accounting policy, and it is mandatory. Otherwise, when inspecting regulatory authorities, such as tax authorities, inspectors may request the provision of all forms of financial statements. After all, the organization did not stipulate in the UP that accounting is kept in a simplified form.

So, KND 0710096 consists of:

balance sheet;
financial results report;
report on the intended use of funds.

Please note that a report on financial results is not required for non-profit organizations that do not conduct business activities. For example, an organization operates at the expense of government subsidies, performs its assigned functions, but does not carry out entrepreneurial activities. Therefore, there are no indicators to fill out in form No. 2.

It should also be taken into account that the company independently determines the criteria for the significance of information for inclusion in the reporting. These criteria should also be fixed in the accounting policies to avoid disputes with regulatory authorities.

The specifics of filling out simplified financial statements are set out in Order of the Ministry of Finance No. PZ-3/2015. Let's define the key points:

Financial information can be included in the statements without detailing the accounting items.
Simplified reporting provides for the disclosure of less information compared to standard forms.
Information about discontinued operations may be completely excluded from the reporting.
Transactions made after the reporting date may also not be included in the report if they are considered insignificant.

Reporting to the Ministry of Justice

As we noted earlier, financial statements must be sent to the Federal Tax Service and Rosstat, as well as to the Ministry of Justice. Unlike commercial firms and public sector institutions, NPOs are the only ones who must submit information to the Ministry of Justice.

Please note that special unified forms have been approved for reporting to the Ministry of Justice, different from tax reporting forms. Thus, the forms are enshrined in Order of the Ministry of Justice of Russia dated August 16, 2018 No. 170.

Thus, NPOs are required to publish information about the continuation of their activities in a timely manner. Moreover, publications must be posted on the Internet in the public domain or in special media.

Please note that there are several ways to submit information to the Ministry of Justice:

by post, be sure to make an inventory of the attachment with a list of all attached forms;
via email, but submitted reports must be signed with an electronic digital signature;
by posting it independently on the Internet, on sites accessed directly through the website of the Ministry of Justice;
providing information for publication in the media.

The reporting forms include:

Report on the activities of a non-profit organization and on the personnel of its governing bodies (Form No. ON0001).
A report on the purposes of spending funds by a non-profit organization and using other property, including those received from foreign states, their government bodies, international and foreign organizations, foreign citizens, stateless persons or their authorized persons and (or) from Russian legal entities receiving cash and other property from the specified sources (form No. ОН0002).

Submit information annually, before April 15 of the year following the reporting year. It is worth noting that, depending on the form and type of NPO, legislators have provided for additional reporting. All forms are enshrined in Order of the Ministry of Justice of Russia dated August 16, 2018 No. 170.

Deadlines for submitting financial statements

Reports on the financial activities of NPOs should be submitted to the territorial office of the tax inspectorate, statistical monitoring bodies and other government agencies upon official request.

Moreover, the manager or chief accountant does not have the right to refuse to familiarize third parties with the financial statements. Financial statements must be submitted no later than 90 calendar days from the end of the reporting period, that is, before March 31 of the following year. An exception is the reorganization of the enterprise. For example, an NPO is liquidated in September of this year, therefore, financial statements are prepared for the 3rd quarter of 2019 (separation balance sheet).

In general, submit information to the regulatory authorities no later than 04/01/2019. Since March 31 is Sunday, and if the day of reporting falls on a non-working day, the deadline is postponed to the first working day.

Please note that the founders of NPOs have the right to demand the provision of accounting records within the approved time frame. For example, the owner has the right to request a completed report as early as January. Such situations are more typical for organizations whose founders are public sector institutions. State employees generate reports in a special manner, therefore, the deadlines for them are determined individually.

Note that in this case, the founder must, in the prescribed manner, inform the organization of the requirement to provide financial statements. Moreover, the responsible persons will have to be notified against signature. Otherwise, requiring a report before the deadline is unacceptable.

Control and audit

Financial audit of accounting is an independent assessment of the completeness, correctness, reliability and legality of accounting and reporting. Moreover, only specialized audit organizations or private auditors who have passed licensing have the right to conduct an audit of accounting reports.

A non-profit enterprise, like a public sector institution, does not belong to an organization whose financial statements are subject to mandatory audit. However, the founder (owner, supervisory board, supreme management body) of an NPO may decide on the need to conduct an audit to conduct an expert assessment and obtain a reliable conclusion about the quality of accounting in the organization.

In this case, the procedure for conducting an audit must be developed and communicated to interested parties. The duration of the event, areas of accounting, and a list of documents that will be subject to control must be specifically defined.

Ask questions and we will supplement the article with answers and explanations!

Any enterprise operating in Russia must submit reports to various government bodies.

They are no exception. However, for such entities a different set of documentation and special deadlines are provided.

What is an NPO?

A non-profit organization is an organization whose purpose is not to make a profit, and the income from its activities is not distributed among the founders.

Such a business entity has all the characteristics of a legal entity:

has an independent balance;
can open bank accounts;
has the right to stamps with its name;
acts on the basis of the charter;
is created for an unlimited period of activity.

These enterprises are created for social, cultural, educational, political and other similar activities, the purpose of which is to achieve public benefits. The most famous such organizations are charities.

Entities of this kind can carry out commercial activities, but only if it is intended to achieve the goals of the company and the distribution of income received among the founders is not intended. Their activities are regulated by Law No. 7-FZ.

Financial statements

Non-profit organizations are required to maintain appropriate records, prepare reports and submit them annually. The deadline for submitting completed forms is March 31 of the year following the reporting year.

According to the law, the composition of the account. NPO reporting includes two types of documents, each of which must be drawn up in the prescribed form, taking into account the specifics of the entity’s activities:

Balance sheet. The difference between this report and the report is the replacement of the “Capital and Reserves” section with “Targeted Financing”. At the same time, the organization indicates information about the amounts of sources of formation of its assets. The specific content of this section depends on the legal form of the company.
The NPO independently determines how detailed the information will be reflected in the balance sheet. For example, if an enterprise has a fairly large amount of inventory, then the reporting may show a detailed composition of the inventory. If their range is limited, then the entire amount is allowed to be shown in one line.
Report on the intended use of funds. Contains the following information:
- the amount of funds used in the activity, including expenses for wages, charity, targeted events, costs for ensuring the functioning of the enterprise;
- balance at the beginning of the year;
- the total amount of money received, including target, membership, entrance and voluntary contributions, profit from business activities is also indicated;
- balance at the end of the year.

You can also write an explanatory note. This document contains a transcript of individual indicators expressed in free form.

Reports can be submitted in paper or electronic form.

You can get detailed information about the accounting of these enterprises from the following video:

Tax reporting

Non-profit organizations also report to the state authorities of the Federal Tax Service. The list of documents depends on the chosen taxation system.

General mode

If an enterprise does not use a special taxation system, then it must submit the following documents to the tax office:

. It is recommended to submit it electronically no later than the 25th day of the month following the end date of the period.
. If an existing organization has taxable property as part of its assets, it must provide calculations and transfer payments quarterly. Only enterprises that do not own fixed assets are exempt from filling out the form and paying tax. The declaration on advance payments is submitted to the relevant authorities within 30 days after the end of the reporting period. The document containing information about the final calculation must be submitted no later than March 30.
. An NPO is recognized as a payer if it conducts business activities. The form is submitted for each reporting period no later than 28 days after its end. The report for the tax period must be submitted by March 28 of the year following the previous one. If the organization did not conduct business activities, it must submit a special simplified declaration to the territorial inspection. Its due date is also March 28.
. If the company's property includes a land plot, it must submit this report before February 1 of the year following the reporting year.
. It is necessary if the organization has a vehicle. The deadline for submitting the document is also February 1.

In addition to those listed, NPOs must provide the inspection with some other documents:

. Provided if the company has 100 or more employees. Available until January 20th.
. According to the law, any enterprise is required to report the amount of income tax withheld from employees if their number exceeds 25 people. To do this, you must submit a certificate in the prescribed form to the tax authorities before April 1.

Special systems

These organizations have the right to use special tax regimes. In this case, they are required to provide the relevant reports to government authorities:

. It must be formalized if the company uses. The document is submitted quarterly by the 20th day of the month following the reporting period.
. To be filled in if the company is on the simplified tax system (). In this case, the form must be completed and submitted by March 31 of the year following the previous period.

These entities bear the same responsibility for the information specified in the documents as other enterprises.

Features of socially oriented NPOs

According to the current legislation, non-profit organizations whose work is aimed at solving public problems are recognized as socially oriented (SO):

social protection;
assistance in overcoming natural disasters and catastrophes;
animal protection;
protection of buildings and structures that have cultural and historical significance;
provision of legal assistance free of charge or on a preferential basis;
environmental protection;
charity;
prevention of dangerous forms of human behavior;
activities in the field of healthcare, education, culture, science, etc.

Most often they are created in the form of religious organizations, associations, public associations, and autonomous NGOs. Political parties and state corporations cannot be like that.

The reporting of such companies has a number of distinctive features. Instead of the standard forms that all enterprises submit, they fill out special forms:

Balance sheet of SO NPO.
A report on the intended use of their funds.

Latest changes 2019

The legislation introduced some new reporting rules for non-profit enterprises. The difference between the new rules and the old ones is as follows:

section 3 of the balance sheet is called “Targeted Financing” instead of “Capital and Reserves”, it contains information about targeted funds and funds;
significant information about reporting indicators can be disclosed in the explanatory note to the balance sheet;
small NPOs have the right to draw up simplified forms, including a report on the intended use of funds.

According to the changes, socially oriented associations are no longer considered as a separate category. Their reporting forms no longer have significant differences.